Scheduling a Zoom Meeting in Google Calendar

This Article Covers:

How to schedule a Zoom meeting in Google Calendar, enable authorization to connect Zoom to the Google Workspace, and how to enable permissions in Zoom for Google Workspace/Google Calendar when creating meetings for other users. 

• Enabling Zoom for Google Calendar
• Shared Access Permission

Enabling Zoom for Google Calendar:

1. Open Google Calendar and click Create in the top left-hand corner or select a time slot in Google Calendar.
2. Then, click More Options for the full event editor. 
3. Locate the Add video conferencing drop-down menu and select Zoom meeting. 
4. If your Zoom app is not connected to Google Calendar, you will be prompted to authorize the connection.
   1.  Click Authorize.
   2. This will lead you to a separate tab to sign in to your Google account to link Zoom. Click Continue.
   3. Next, accept all access details. 
   4. Then, click Continue at the bottom. 
5. After clicking Zoom Meeting it will automatically generate joining instructions, including the meeting ID, number, link, etc. 
   • You can also click Joining Instructions to open a separate page with the meeting information. 
6. Finalize any other event settings. 

• You can also add guests to invite them to the Zoom meeting via Google Calendar, which is located on the right-hand side. 

Shared Access Permission

If you manage calendars for other users, you will need to complete these steps after you have been given permission.  

1. In Zoom Marketplace, look for Shared Access Permissions under Google Workspace. 
2. Select Update. This will delegate Google Workspace access to Zoom scheduling.